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| Rental Agreement |
POLICIES AND INFORMATION
RESERVATIONS: Our homes and villas are available for rental on a weekly basis in the summer and for a minimum of two nights during the off-season. During the summer, reservations run from Friday to Friday for most houses and Saturday to Saturday for most villas, unless otherwise noted. Many of our condos are available year-round for less than seven nights. Reservations made more than six months prior to arrival require a 25% non-refundable deposit of the total rental amount stated. An additional 25% is due six months prior to arrival. New reservations made six months or less prior to arrival require a non-refundable deposit of 50%. The remaining balance is due 30 days prior to arrival. If you are reserving a property within 30 days of the arrival date, the total reservation amount is due.
CHECK-IN: AFTER 3:00 p.m. Our properties have electronic locks and your entry code will not activate until 3:00, please plan your travel accordingly.
CHECK-OUT: BEFORE 10:00 a.m. If the property is not vacated by 10:00 AM and the housekeeping staff has arrived, a $100 Holdover Fee will be charged to the guest. Additional Holdover Fees will be charged every hour until the guest departs.
EARLY CHECK-IN: Check-in is after 3:00 PM. Please do not request an Early Check-In during the summer season (Memorial Day to Labor Day) as housekeeping needs all of the turnaround time to prepare the property for the next guest. Please do not plan an Early Check-In. While we do our best to accommodate requests for Early Check-Ins, please be advised that an Early Check-In is at the discretion of our housekeeping department and is only possible if the rental property you are renting is prepared for arrival and approved in advance by our staff. A limited number of 12:00 pm Check-Ins are offered for those rental guests with special arrival needs and MUST be requested at least 7 days prior to arrival. The fee for this special option is $125, plus tax. Please keep in mind that an Early Check-In cannot be guaranteed due to situations that may arise (owner stays, maintenance, extra cleaning, etc.) that are beyond our control. While we will make every effort to honor your request, it may not always be possible. The Early Check-In fee will be refunded if an uncontrollable circumstance occurs.
LATE CHECK-OUT: Check-Out is before 10:00 AM. Please do not plan on a Late Check-Out. No Late Check-Outs are permitted during June and July. During other times, a limited number of 12:00 Late Check-Outs are offered for rental guests with special departure needs and MUST be requested at least 7 days prior to arrival. The fee for this special option is $125, plus tax. Otherwise, a Holdover Fee will be assessed. If the property is not vacated and the cleaning crew has arrived, a $100 Holdover Fee will be assessed. Hourly Holdover Fees will continue to be assessed until the guest departs.
PAYMENTS: We accept bank checks, Visa, MasterCard, Discover and American Express. Personal checks are accepted up to 30 days prior to your arrival date.
ADDITIONAL COSTS: Published rental rates do not include 10% state/local taxes or optional Travel Insurance.
ITEMS TO BRING: Some things you will need to bring are staple kitchen items: salt, pepper, etc., wraps, paper products, soap, laundry and dish detergent. A "starter supply" of soap, shampoo, conditioner, bath tissue, dishwasher detergent, paper towels and trash bags are provided for your convenience.
LINEN SERVICE: All reservations include sheets, bath towels, hand towels, washcloths, dishtowels and bathmats. Your beds will be made and towels set out in the bedrooms. Beach Towels are supplied April through October. Crib sheets are not supplied. Linen packages are not included for stays of 29 days or more. For these longer stays, linen packages may be purchased.
TRAVEL INSURANCE: We include Travel Insurance with every reservation. If you do not wish to accept the Travel Insurance, please mark the Rental Agreement where indicated. We want you to experience all the joy and excitement of your planned and much anticipated vacation. However, we know that unexpected events: illness...medical emergencies...delayed flights...hurricanes and severe weather can occur when you least expect them. These unfortunate events may cause you to cancel or interrupt your trip, forcing you to lose your vacation investment and incur unexpected expenses. Remember, when you cancel the travel insurance, you are cancelling it for your entire group. Can you afford to lose the non-refundable cost of your trip if something unexpected happened? Your vacation investment is protected when you buy Travel Protection, which covers you for trip cancellation, delay, and interruption. We highly recommend that you purchase this protection to safeguard against the unexpected. For more information visit this website: https://www.trippreserver.com/. Coverage Questions? Call 866-889-7409.
MANDATORY EVACUATIONS: Late summer and fall is hurricane season. Having a storm threaten your vacation is a possibility. In the event government officials or the DeBordieu Colony General Manager order a mandatory evacuation of the area, due to natural disasters including but not limited to, hurricanes, floods, tornadoes or pandemic, guests must vacate the premises immediately. Unless Travel Insurance has been purchased, there will be no reimbursement for a mandatory evacuation.
FURNISHINGS/EQUIPMENT: Our rental homes have been decorated and equipped to satisfy the particular tastes and desires of the homeowners. All properties are furnished with central heat and air, washer/dryer, dishwasher, TV and a fully equipped kitchen. The furnishings are not to be moved or rearranged and are subject to change without notice.
ELEVATORS: Many of our properties have elevators. Elevators should only be used on check-in and check-out days for unloading and loading, or for the use of the elderly or disabled. Under no circumstances should unsupervised children be allowed in an elevator. If your rental property has an elevator, an Elevator Disclosure and Release is part of this agreement. NOTE: Although many of our homes have elevators, sizes and capacities vary. Our vacation properties, being private homes, are not represented as American Disabilities Act compliant.
VEHICLES: For most gated communities, Motorcycles, moped motorized bikes, ATVs, go-carts, motorized scooters, jet skis and similar motorized vehicles are prohibited. Campers, trailers, or any other live-in moving vehicle are also prohibited. Motor vehicles are not allowed on the beaches of any of our local communities. If you are renting in a gated community, please confirm in writing with the community association if any of the above vehicles are allowed.
BOATS: For DeBordieu Colony, guests towing a boat must obtain a temporary boat decal and pay the appropriate seasonal fees. Summer is $200 per week, $100 for 72 hours, $50 for 24 hrs and fall - spring $100 per week. No wake speed zones are strictly enforced in creeks. A full description of boat rules and regulations is available through the DeBordieu Colony Security Office at 843-527-4931. Fees may change without notice.
GOLF CARTS: For DeBordieu Colony, golf carts must be battery/electric powered. In all other locations gas carts are allowed. Carts must have no more than 3 bench seats. Operators must be at least 16 years of age, have a valid driver's license and obey all S.C. traffic regulations. Operation is limited to daylight hours.
BUSINESS SERVICES: Our guests may print documents, send and receive faxes, have photocopies made and access our wireless internet free of charge. When receiving faxes, make sure the sender notes your name and property name on the transmittal sheet.
COMMUNICATIONS: Guest agrees to the following forms of communication: In Person, US Postal Service, Phone Calls and Email.
SMS COMMUNICATIONS: By checking this box, you agree to receive text messages from Peace Vacations. You may reply Stop to opt-out at any time. Our full privacy policy may be found here: https://www.peace-vacations.com/privacy-policy/
ITEMS LEFT IN HOME: Upon request, we will attempt to locate an item and return it to you. Handling and postage charges will be billed by a third party. Items left in our properties and not claimed after thirty days are donated to a local charity.
RESTRICTIONS:
a. Minimum Age to rent a property is 25.
b. No repairs, cleaning, washing or maintenance to any vehicle shall be carried out on the rental property.
c. Public walkways are clearly marked. Do not trespass through private property.
DEBORDIEU CLUB: If your vacation property is located in DeBordieu Colony, you may have access to the DeBordieu Club and its facilities. If you choose to pay the $200 a day fee and the $25 setup fee, you will be assigned a temporary DeBordieu Colony Club account. Depending on the membership level of the home, you will have access to the Beach Club, Community pool, Golf Course, Tennis Club, and Fitness Center. Additional usage fees may apply. At its sole discretion, the DeBordieu Colony Club may adjust pricing and temporarily limit or deny guest access to some or all of its services or facilities. DeBordieu Rentals has no authority over the DeBordieu Club nor the application of its policies.
RESERVATIONS FOR NEXT YEAR: The guest may reserve the same home for next year by leaving a 25% non- refundable deposit for a confirmed reservation during his or her current stay. The guest must reserve next year’s stay prior to check-out.
ENHANCED CLEANING, DISINFECTION AND SANITIZATION: Our number one priority is the wellbeing and safety of our guests. Our properties are cleaned and sanitized by professionally trained and equipped housekeeper employees who provide greater attention to detail, enhanced security and personal accountability. We do not utilize third party cleaning companies. We use CDC housekeeping protocols, approved disinfectants and personal protection equipment. Our properties are private, well maintained, hygienic and sanitized. A whole safe and private space just for you and your family. Our linens and terry are cleaned and sanitized at our commercial laundry facility. For full details, please review our Enhanced Housekeeping Documentation on our website HERE.
RENTAL AGREEMENT
In consideration of the rent paid and the promises and conditions agreed to by Guest, the Owner of the Premises ("Owner") described herein hereby rents to Guest through Peace Vacations, its successors and/or assigns, as Owner's authorized Agent ("Agent"), said Premises to be used during the rental term as a vacation residence and for no other purpose.
1. Guest certifies that he or she has reviewed and agrees to the Peace Vacations Policies and Information which are a part of this Agreement.
2. Guest agrees to limit occupancy to the maximum number of persons stated in the property description. The only exception is an infant in a crib. Bedding is listed only to accommodate flexibility in sleeping arrangements and not to represent occupancy limits. Extra rollaway beds or sleeping bags are not allowed. We reserve the right to cancel any reservation made under false pretenses, for groups exceeding the occupancy of the house or other illegal purposes.
3. Guest agrees to keep and maintain the premises in good condition at all times. A Departure Clean is provided. However, failure to adhere to the following will result in additional charges. Guests' credit cards are held on file for this purpose. Premises will be left in neat order with the garbage placed in outside containers, kitchen is to be cleared of trash and food, refrigerator emptied, dishes cleaned, carpet and floors to be cleared of excess food, debris and sand, all doors and windows locked and any physical keys returned to the Rental Office before check-out time.
4. Guest agrees to use due care during their occupancy of the Premises. However, we understand that no matter how careful you are, accidents happen. We do not feel you should be responsible for small accidental damage that occurs during your stay that you report immediately. We refer to this as Accident Forgiveness. Therefore, you will not be required to pay for accidental damage to the Premises, or personal property of the homeowner contained within the Premises, up to an aggregate limit of $800. Damages exceeding this limit will be the responsibility of the guest. Guests' credit cards are held on file for this purpose. However, guests are fully liable for damage due to the following: (a) intentional, willful, reckless, or malicious acts of guest or others on the Premises during the tenancy; (b) damage by pets (pets are prohibited in most properties); (c) theft from the premises of either the owner's property or property belonging to guest; (d) gross negligence of guest or intentional misuse of furnishings, appliances, equipment or other amenities provided with the Premises; (e) damage caused while under the influence of alcohol or drugs; (f) damage to real property resulting from operation of any vehicle by guest; (g) damages related to smoking (all our properties are "Non Smoking"). Accident Forgiveness, as well as exclusions contained herein, provided to guest shall extend to all members of guest's party and guests thereof. To qualify for accident forgiveness, all damages must be reported to the rental office immediately.
5. No rental reduction will be made if appliances or equipment malfunction, though repairs will be made as quickly as possible. Also, no refunds will be given due to power blackouts or water shortages.
6. Guest agrees to allow Agent, or representatives of Agent, to enter Premises at reasonable hours for the purpose of making inspections, obtaining estimates, making repairs or any other legitimate purpose. If Premises is listed for sale, Guest agrees to allow Agent to enter Premises at reasonable hours with a 24-hour notice, for the purpose of showing Premises to a prospective buyer.
7. Guest agrees that if the Premises are made unavailable due to circumstances beyond Agent's control, including but not limited to damage, or change of ownership, Agent shall make its best efforts to make available substitute accommodations. If no suitable substitute can be located, all deposits and payments shall be refunded. Agent's liability shall be limited to a full refund of any and all deposits and payments.
8. Guest agrees that any locked closets or rooms within the Premises are reserved for Owner's storage and are not included in the rental. They are not to be entered or damaged.
9. Guest agrees that no long-distance calls will be charged to the Owner's telephone. If such calls are made, Guest shall pay the cost of the calls plus an additional administrative fee of $25. Local calls are free of charge. Long distance calls should be charged to a credit card or be made collect.
10. Guest agrees that all deposits and payments shall be placed in an interest-bearing account, with interest accruing to Peace Vacations.
11. Guest agrees if full payment has not been provided by the due date and the guest's credit card is on file, the balance due may be automatically processed on the due date without further authorization or notification.
12. Guest agrees to comply fully at all times with all rules and regulations imposed by Owner and posted within the Premises. Guest further agrees:
a. Select properties are designated "Pet Friendly" with additional fee's associated with bringing your pet. If a pet is discovered ON a property not designated as a pet friendly property, the rental will be terminated immediately, no refund will be given and there will be a MINIMUM charge of $500 for carpet cleaning and flea control. The tenant is responsible for any and all pet damages. Penalty costs will increase to current market costs if the owners have family members with allergies. Removing allergens from a property involves significantly more time, effort, equipment and supplies. The costs of these additional efforts are the responsibility of the guest.
b. Not to use rental premises for houseparties. (A houseparty can be defined as, but is not limited to, a group consisting predominantly of unrelated persons under the age of 25 years, whether chaperoned or not.) Should a houseparty occupy a rental home, the rental will terminate immediately without a refund. The person making the reservation shall be held liable for any damage to the property, its' contents or surroundings.
c. Not to use portable grills on porches, balconies, pool deck, in garages or on the beach. Grill only in open grassy or paved areas away from any building or as provided for under any specific villa or home regulations.
d. Not to discharge firearms or use fireworks at any time
e. Not to cause a nuisance of any kind, cause excessive noise, or display unseemly behavior. Agent reserves the right on Owner's behalf to terminate any rental immediately without refund for violation of any of the above restrictions or for default of any other provisions of this Rental Agreement.
If the guest’s vacation rental is in the DeBordieu Colony, in addition to the above rules, guest agrees to comply fully at all times with the terms and conditions of the Declaration of Covenants and Restrictions for DeBordieu Colony dated May 2, 1986 and any Rules and Regulations promulgated there under to the extent they are applicable to the Premises.
13. Guest, at his or her own cost and expense, agrees to indemnify, defend and hold Owner and Agent harmless against any and all claims, demands, obligations, actions, causes of action, damages, costs and expenses, arising out of or in connection with the use and occupancy of the Premises by Guest, his family, invitees and guests, including without limitation, attorney fees and litigation expenses. Agent shall not be responsible or liable for the performance of Owner's duties and obligations under this Rental Agreement or for any other act or omission of Owner with respect to the Premises or otherwise.
14. No refunds, discounts or transfers will be made for noise, obstruction of view or any other nuisance caused by construction activity. We realize construction noise can be bothersome. We cannot predict when or where construction will occur, nor does Peace Vacations have authority to halt or interfere with construction activity. We will attempt to contact the contractor concerning noise, but cannot guarantee the contractor's cooperation.
15. This Rental Agreement shall be governed by and construed in accordance with the Laws of the State of South Carolina, including, without limitation, the South Carolina Residential Landlord and Tenant Act (the Act). All terms used herein shall have the same meaning as when used in the Act. If any provision of this rental Agreement is deemed invalid or unenforceable for any reason, it shall not impair the operation or validity of any other provision contained herein.
16. This Rental Agreement shall be binding upon the parties and their respective heirs, representatives, successors and assigns. If any part of this Rental Agreement is not understood by Guest, further advice should be sought.
17. SWIMMING POOL DISCLOSURE AND RELEASE
This Swimming Pool Disclosure and Release is entered into to be effective as of the date of the Rental Agreement by and between the Guest, Peace Vacations and the Owner. If the pool is to be heated, an average temperature of 85 degrees will be reached. Peace Vacations requires a 72-hour notification and payment for heating prior to Guest's arrival to ensure pool is heated to the correct temperature.
a. Guest has agreed to rent the property identified in the Rental Agreement (the Premises) from the Owner using the services of Peace Vacations for the period identified in the Rental Agreement herein as the Lease Term.
b. Guest acknowledges that the Property has an in-ground swimming pool as part of the Premises which pool is available for use for the enjoyment of the Guest during the Lease Term.
c. Guest agrees and acknowledges that the swimming pool is an inherently dangerous and risky amenity provided with the Property, but Guest has voluntarily and willingly rented the Property knowing of the existence of the pool and the inherent risks associated thereby.
d. Guest acknowledges and agrees that neither Peace Vacations nor Owner will provide any lifesaving equipment, lifeguard services or other types of associated equipment other than that which is present on the site as of the date of the rental.
e. Guest hereby forever releases, discharges and indemnifies Peace Vacations and Owner for any and all loss, damage, injuries or harm (including attorney's fees) for any loss or damage arising out of or related to the use and/or enjoyment of the pool and its surrounding deck areas and amenities.
f. This is an absolute and complete release and discharge and shall be binding upon Guest, his/her guests, invitees, agents, employees and Co-Guest.
18. ELEVATOR DISCLOSURE AND RELEASE
Peace Vacations urges guests to exercise extreme caution with residential elevators. Children are not to play in or around the elevator or use the elevator without being accompanied by Guest or his/her designee. All doors should be kept locked when elevator is not in use.
a. Guest agrees that use of the elevator is at Guest's own risk.
b. Guest agrees that children will not be allowed in or around the elevator unless accompanied by Guest or Guest's designee.
c. Guest agrees that Owner and Peace Vacations are not liable for any accident or injury that may occur from use of the elevator by Guest, Guest's family, guests of guest and invitees.
ELEVATOR OPERATION
Residential elevators can seem tricky to operate for those not familiar with them. These are general rules of operation for most residential elevators. Follow the instructions listed for individual elevators.
a. Unlock deadbolts and/or door locks on all levels. Keys are available in the rental office. Close all doors and elevator gate.
b. Call elevator from exterior panel. All doors to the elevator shaft and the folding gate must be completely closed for the elevator to operate.
c. Load elevator; close gate and door. Operate per the instructions on the interior panel. Some elevators have interior key panels; if so, the key must be turned to the right and in a horizontal position.
d. Close gate and re-lock doors after use.
The elevator is provided for loading and unloading, or for the disabled, elderly or those otherwise unable to use the stairs. Peace Vacations advises extreme caution with regard to access and usage of elevators. The elevator should not be used indiscriminately. Under no circumstances should children be allowed in the elevator unless accompanied by an adult. Keep the doors locked at all times when the elevator is not in use.
ELEVATOR OPERATIONS in KEYLESS ENTRY HOMES
If your home is equipped with a keyless entry system, the following instructions will assist you in the use of the elevator. Once you gain entrance to the home Premises, go to the main level, usually the second floor, and call the elevator to your location. Next, enter the elevator and ride it to the ground floor. To exit, unlock door from inside the elevator and open the door.
19. All of our properties are NON-SMOKING. A $500.00 fee will be charged for violations of this policy and billed to the credit card on file.
20. Electronic Signature: Guest agrees and verifies that for the purpose of this vacation rental agreement, that the Guest's electronic signature shall serve as the guest's unique signature and to be bound by same and in the same manner as if the Guest had otherwise ordinarily executed the document. This Agreement, together with the attachments referenced herein and attached hereto, constitutes the entire agreement between the parties relating to the subject matter hereof, and supersedes all prior written or oral negotiations, representations, or agreements. No modifications of this Agreement shall be binding on either party unless it is in writing signed by both parties. Each section, subsection or paragraph of this Agreement shall be deemed severable and if for any reason any portion of this Agreement is unenforceable, invalid or contrary to any existing or future law, such un-enforceability or invalidity shall not affect the applicability or validity of any other portions of this Agreement. For all purposes, hereunder, facsimile or electronic signatures shall be deemed to be originals and such signatures shall be given the same effect as would an original signature.
THE PARTIES ACKNOWLEDGE THAT THEY HAVE READ THIS AGREEMENT, UNDERSTAND IT, AND AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS, INCLUDING THE CANCELLATION POLICY.
21. Any cancellation on the part of the Guest will results in the forfeiture of any and all deposits or payments, which will be retained by the Agent and Owner as liquidated damages, unless the Guest has purchased Vacation Travel Protection and qualifies under such program. Only if the property is re-rented for the same rental term, at the same rate, will the full rental deposit be refunded, less a Reservation Services charge 4.75% of the total reservation amount. Guest may not sublet or assign this Rental Agreement without the express written consent of Agent. Transfers to another unit are considered cancellations. Guests reserving accommodations enter into an agreement (with Peace Vacations as agent) with a particular property Owner, for a particular property. Transfers are allowed only if the property is re-rented for the same rental term, at the same rate, before the deposit will be transferred to the new reservation.
I READ AND UNDERSTAND THE CANCELLATION POLICY.
22. TRAVEL PROTECTION: If you do not wish to accept the Travel Protection, please mark where indicated below. We want you to experience all the joy and excitement of your planned and much anticipated vacation. However, we know that unexpected events: illness...medical emergencies...delayed flights...hurricanes and severe weather can occur when you least expect them. These unfortunate events may cause you to cancel or interrupt your trip, forcing you to lose your vacation investment and incur unexpected expenses. Remember, when you cancel the travel insurance, you are cancelling it for your entire group. Can you afford to lose the non-refundable cost of your trip if something unexpected happened? Your vacation investment is protected when you buy Travel Protection, which covers you for trip cancellation, delay, and interruption. We highly recommend that you purchase this protection to safeguard against the unexpected. If you accepted the travel insurance, your policy includes a 10 Day free trial.
I HEREBY DECLINE VACATION TRAVEL PROTECTION.
Any alterations to this Agreement shall be unenforceable, unless initialed by both Guest and Agent. |
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